Overview

JOB TITLE: Documentation Controller (Export, Shipping, Clearing & Freight Forwarding)

Introduction

An established logistics, freight forwarding and export business is seeking to permanently employ a Documentation Controller to join their expanding business. The position forms part of a large experienced team with a variety of small, medium and corporate clients. This will be an office-based position located in Devonbosch near Stellenbosch, Brackenfell and Kraaifontein, Northern Suburbs, Cape Town.

This role will specifically be responsible to accurately complete the required documentation needed per shipment as per the Consignee instruction within the required   timeframes per document.

This is a great opportunity for someone that has a passion for logistics and customer service and do not mind working after hours or weekends as and when is required.

Salary – Total cost to company budget of R25,000 to R28,000 per month dependant on skills, experience, and qualifications. Various benefits are included in this package.

Duties & Responsibilities

  • To open files and upload supporting documentation
  • Accurately capture consignee instructions
  • Ensure that final file covers are received from the Ops team before vessel sailing.
  • Shipping instructions are submitted to the shipping lines as per the deadlines.
  • Prepare, process and submit PPECB’s, Phyto’s, Certificate of Origins, Cargo Dues, Eur 1’s, Form A’s within the required timeframes and in accordance with required legislation.
  • Ensure that the client updates their required information and guide them if and when needed.
  • Ensure that completed documents are available in the required systems and that the company’s systems are updated and accurate at all times.
  • relevant additional comments are made on the internal systems. E.g costs / delays
  • Complete additional invoices information / comments / requests or Form 7’s within 30 days of vessel departure.
  • Inform Line Manager of any documentation or client issues immediately and to flag the necessary with relevant departments.
  • Liaise with clients to ensure all required documents and information are received to process documents accordingly for the clients’ shipments.
  • Interact and communicate with 3rd party service providers such as but not limited to- shipping lines, Customs, PPECB, Chambers and DHL to complete documentation processes for our clients by managing exceptions with regard to queries.
  • Perform all duties in line with company’s documentation KPI’s.

Desired Experience & Qualification

  • Grade 12 (Essential)
  • Diploma in Shipping, Clearing and Freight Forwarding, Distribution and Logistics Business Management or related field (Preferred).
  • A minimum of 2-years’ experience in Freight Forwarding and Logistics experience exporting wine and dry cargo.
  • After hours availability is essential.
  • Ability to identify the needs in the team and assist where needed.
  • To have working knowledge of Google Workspace / Excel / Inttra / Wine online / Customs procedures.
  • To have the ability to read and interpret shipping documentation.
  • Ability to work under pressure and meet daily, weekly and monthly deadlines.
  • Strong organisational and communication skills to manage and prioritise workload.
  • Attention to detail and accuracy.
  • Fast learner in internal and external computer systems and processes.
  • Ability to work with multiple key stakeholders both internally and externally.

Package & Remuneration

R25,000 to R28,000

To apply for this job email your details to info@jobs.pamojaforums.com